Tournament Withdrawal  and Refund Policy

Tournament Withdrawal and Refund Policy

Please read the following carefully.

Participants must understand that the CJGA guarantees its numbers to the golf courses up to 10 days prior to the event. Once the guarantee is submitted, the CJGA is required to uphold its commitment. In other words, we must pay for that participant whether they show or not.

However, the CJGA recognizes that withdrawals can occur over the course of the golfing season for a number of reasons some of which are illness, injury and personal emergency.

Yet, participants must understand that golf courses give their time and income to host our tournaments and as such the CJGA has implemented this withdrawal policy.

The CJGA has a NO REFUND policy

Juniors and parents must understand that the CJGA guarantees player numbers to the each golf course that we conduct an event at. As a result, whether a player participates or not, this fee must be paid. Once the junior has registered and been confirmed for an event, they are deemed to be accepted into the event. Thus, there are NO REFUNDS for the event. Participants are expected to show at the event and be prepared to play.

Withdrawals

The CJGA understands that there may be circumstances – illness, injury or personal emergency – that may result in the participant withdrawing from the event. Once the guarantee has been given to the golf course, they expect payment. As a result, the CJGA will review each application carefully. The CJGA may issue a credit on the player’s account provided the withdrawal meets the requirements as set forth by the CJGA. Credits, if approved, may only be applied to further tournaments, NOT membership. NOTE: An administration fee will still be applied to any withdrawal.

(a) Withdrawals fall under 3 categories:

(i) Withdrawal prior to the tournament entry deadline (8 days prior to the tournament date) – can be performed by t contacting the CJGA national office at (1-877-508-1069) or tournament director for the specified event, the individual will be issued a credit for their entry minus a nominal administrative fee of ($10.00 CAD). – applies to both Linkster & Junior events

(ii) Withdrawal after the tournament entry deadline but more than 72 hours prior to the competition – can be performed by contacting the CJGA national office at (1-877-508-1069), the individual will be issued a credit for their entry fee minus an administration fee of ($45.00 CAD – Junior Tour) or ($25.00 CAD – Linkster Tour).

(iii) Withdrawal less than 72 hours in advance of the first day of the competition – Must be requested by contacting the CJGA national office at (1-877-508-1069), NO credits will be issued for withdrawals within 72 hours of the first day of competition.

NOTE: Credits issued for withdrawals may be applied to entry fees for future events within one up until the end of the following season (ie. credits issued for events in 2018 will be valid until the end of the 2019 season).  Players will be required to pay any remaining difference between the credit & entry fee at time of entry.

Administration Fee

CJGA JUNIOR TOUR

(i)  General – Members of the CJGA derive many benefits from its programs. When changes occur on behalf of the member such as withdrawal from a tournament, there is an administration cost to the change.

(ii)  Fee – If a participant withdraws from a tournament, an administration fee (as outlined above) will be deducted per tournament from the tournament entry fee.  No credits will be issued for withdrawals received less than 72 hours in advance of the first day of competition.

CJGA LINKSTER TOUR

(i)  General – Members of the CJGA derive many benefits from its programs. When changes occur on behalf of the member such as withdrawal from a tournament, there is an administration cost to the change.

(ii)  Fee – If a participant withdraws from a tournament, an administration fee (as outlined above) will be deducted per tournament from the tournament entry fee.  No credits will be issued for withdrawals received less than 72 hours in advance of the first day of competition.

Use of Credits

Credits will be applied to the participant’s account less the applicable administration fee. Juniors using credits to apply for other tournaments must ensure that any difference in price must accompany the application before the applicant will be accepted into the event. Credits will remain on the member’s account until the end of the following season. Credits not used within the time period will lapse. Credits cannot be applied to renewal of membership fees.

Tournament No Shows

Players who do not show up for their scheduled tee-time, and who do not provide an explanation or reason for their absence may be subject to disciplinary action under the CJGA code of conduct.  Such disciplinary action may include suspension from participation in future tournaments.
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