Tournament Withdrawal  and Refund Policy

Tournament Withdrawal and Refund Policy

Please read the following carefully. (Tournament Withdrawal Form at bottom of page)

Participants must understand that the CJGA guarantees its numbers to the golf courses up to 10 days prior to the event. Once the guarantee is submitted, the CJGA is required to uphold its commitment. In other words, we must pay for that participant whether they show or not.

However, the CJGA recognizes that withdrawals can occur over the course of the golfing season for a number of reasons some of which are illness, injury and personal emergency.

Yet, participants must understand that golf courses give their time and income to host our tournaments and as such the CJGA has implemented this withdrawal policy.

The CJGA has a NO REFUND policy

Juniors and parents must understand that the CJGA guarantees player numbers to the each golf course that we conduct an event at. As a result, whether a player participates or not, this fee must be paid. Once the junior has registered and been confirmed for an event, they are deemed to be accepted into the event. Thus, there are NO REFUNDS for the event. Participants are expected to show at the event and be prepared to play.

Withdrawals

The CJGA understands that there may be circumstances – illness, injury or personal emergency – that may result in the participant withdrawing from the event. Once the guarantee has been given to the golf course, they expect payment. As a result, the CJGA will review each application carefully. The CJGA may issue a credit on the player’s account provided the withdrawal meets the requirements as set forth by the CJGA. Credits, if approved, may only be applied to further tournaments, NOT membership. NOTE: An administration fee will still be applied to any withdrawal.

(a) Withdrawals fall under 2 categories:

(i) Withdrawal prior to 72 hours of the first day of the event – credit may be applied minus an Administration Fee

(ii) Withdrawal within 72 hours of the event – Members will forfeit their entire tournament fee.

(b) If a participant withdraws from an event, a Tournament Withdrawal Form must be completed and sent into CJGA National Head office by fax at 905-731-6058 or e-mailed to info@cjga.com. The CJGA will not accept tournament withdrawal forms within 72 hours of a tournament.

(c) Upon review of the Tournament Withdrawal Form and, if accepted, the CJGA will issue a credit to the participant’s account less the administration fee.

Once the CJGA has confirmed its numbers, refunds/credits will not be applied.
If approval is given for a participant to withdraw from a tournament, a credit minus the administration fee will be applied that can be used for another another tournament. The participant will be expected to pay the difference in the tournament fee.
NOTE: Juniors may switch to another tournament when withdrawing from an event, if approved. However, the administration fee will still be applied. Juniors will be expected to pay the difference entering the switched event.

Administration Fee

CJGA JUNIOR TOUR

(i)  General – Members of the CJGA derive many benefits from its programs. When changes occur on behalf of the member such as withdrawal from a tournament, there is an administration cost to the change.

(ii)  Fee – If a participant withdraws from a tournament, an administration fee of $45.00 per tournament will deducted from the tournament entry fee. The Tournament Withdrawal Form must be received immediately upon withdrawal in order to complete the process. The CJGA will not accept withdrawal forms within 72 hours of an event. Members will forfeit their entire tournament fee if that is the case.

CJGA JUNIOR LINKSTER TOUR

(i)  General – Members of the CJGA derive many benefits from its programs. When changes occur on behalf of the member such as withdrawal from a tournament, there is an administration cost to the change.

(ii)  Fee – If a participant withdraws from a tournament, an administration fee of $25.00 per tournament will deducted from the tournament entry fee. The Tournament Withdrawal Form must be received immediately upon withdrawal in order to complete the process. The CJGA will not accept withdrawal forms within 72 hours of an event. Members will forfeit their entire tournament fee if that is the case.

Use of Credits

Upon an accepted withdrawal from a CJGA event, a credit will be applied to the participant’s account less the administration fee. Juniors using credits to apply for other tournaments must ensure that any difference in price must accompany the application before the applicant will be accepted into the event. Credits will remain on the member’s account for ONE YEAR from the date of issue. Credits not used within the time period will lapse. Credits may not be applied to renewal of membership fees.

Tournament No Shows

The CJGA has a NO REFUND Policy. Juniors who do not show up for an event forfeit their entry fee and no credit will be received.

(This is a fillable form. Open in Acrobat and type in all your information. In areas that require a signature, please print sign, scan and fax back to 1-905-731-6058)

Download CJGA Tournament Withdrawal Form (PDF)
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